Privacy Policy

Last Updated: June 3, 2025

1. Introduction

Welcome to Kamil Digital LTD ("we", "us", "our"). We are committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website (kamil.digital), use our services (including but not limited to EdTech solutions, AI integration, DevOps & Cloud services, Academy Suite, Student Onboarding System, and consultancy), or interact with us in other ways.

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the site or use our services.

We comply with the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (GDPR), as applicable.

2. Data Controller

Kamil Digital LTD is the data controller responsible for your personal data.

Registered Address: 1 Brighton Road, Surbiton, KT6 5LX, United Kingdom
Company No: 16104827
Email: hello@kamil.digital

3. Information We Collect

We may collect personal information from you in a variety of ways, including:

  • Personal Identification Information: Name, email address, phone number, company name, job title, and other contact details you provide when you fill out forms, contact us, request a demo, book a consultancy (e.g., via TidyCal), or subscribe to our newsletter.
  • Usage Data: Information about how you access and use our website and services. This may include your IP address, browser type, operating system, referral source, pages visited, time spent on pages, and other similar information.
  • Cookies and Tracking Technologies: We use cookies and similar tracking technologies to track activity on our website and hold certain information. For more details, please see our Cookie Policy.
  • Information from Third Parties: We may receive information about you from third-party services, such as analytics providers (e.g., Google Analytics) or booking platforms (e.g., TidyCal, when you schedule a demo or consultancy).
  • Service-Specific Data: If you use our products like Academy Suite or the Student Onboarding System, we may collect additional data necessary for the provision of those services, such as course progress, user-generated content, or application details. This will be governed by specific terms applicable to those services.

4. How We Use Your Information

We use the information we collect for various purposes, including:

  • To provide, operate, and maintain our website and services.
  • To manage your inquiries, bookings, and accounts.
  • To process transactions and send you related information, including confirmations and invoices.
  • To send you technical notices, updates, security alerts, and support messages.
  • To respond to your comments, questions, and provide customer service.
  • To communicate with you about products, services, offers, promotions, and events offered by Kamil Digital LTD and others, where permitted and in line with your communication preferences.
  • To monitor and analyze trends, usage, and activities in connection with our website and services to improve them.
  • To personalize our website and services, including by providing advertisements, content, or features that match user profiles or interests.
  • To detect, investigate, and prevent fraudulent transactions and other illegal activities and protect the rights and property of Kamil Digital LTD and others.
  • To comply with legal and regulatory obligations.

5. Legal Basis for Processing Your Personal Data

We process your personal data based on the following legal grounds:

  • Consent: Where you have given us explicit consent to process your personal data for a specific purpose (e.g., for marketing communications or certain types of cookies).
  • Contract: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (e.g., providing our services).
  • Legitimate Interests: Where processing is necessary for our legitimate interests (or those of a third party), and your interests and fundamental rights do not override those interests. This includes improving our services, website security, and analytics.
  • Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject.

6. Data Sharing and Disclosure

We may share your personal data in the following situations:

  • With Service Providers: We may share your data with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processing, data analysis, email delivery, hosting services, customer service, marketing assistance, booking platforms like TidyCal).
  • For Legal Reasons: We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency). This includes to meet national security or law enforcement requirements.
  • To Protect Our Rights: We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
  • Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
  • With Your Consent: We may disclose your personal information for any other purpose with your consent.

7. International Data Transfers

Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction.

If we transfer your personal data out of the UK or EEA, we will ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:

  • The country to which the data is transferred has been deemed to provide an adequate level of protection for personal data by the UK Secretary of State or the European Commission.
  • We use specific contracts approved for use in the UK or by the European Commission which give personal data the same protection it has in the UK/Europe (Standard Contractual Clauses).

Please contact us if you want further information on the specific mechanism used by us when transferring your personal data out of the UK or EEA.

8. Data Retention

We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.

Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of our service, or we are legally obligated to retain this data for longer periods.

9. Your Data Protection Rights

Under data protection law (including UK GDPR and GDPR), you have rights including:

  • Your right of access - You have the right to ask us for copies of your personal information.
  • Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
  • Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
  • Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
  • Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances (e.g., for direct marketing).
  • Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
  • Your right to withdraw consent - Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at hello@kamil.digital if you wish to make a request.

10. Security of Your Data

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

11. Children's Privacy

Our services are not directed to individuals under the age of 13 (or 16 in certain jurisdictions). We do not knowingly collect personal data from children. If you are a parent or guardian and you are aware that your child has provided us with personal data, please contact us. If we become aware that we have collected personal data from children without verification of parental consent, we take steps to remove that information from our servers.

12. Links to Other Websites

Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

13. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

14. Contact Us

If you have any questions about this Privacy Policy, or wish to exercise any of your rights, please contact us:

By email: hello@kamil.digital
By mail: Kamil Digital LTD, 1 Brighton Road, Surbiton, KT6 5LX, United Kingdom

15. Complaints

If you have any concerns about our use of your personal information, you can make a complaint to us at hello@kamil.digital.

You can also complain to the Information Commissioner’s Office (ICO) if you are unhappy with how we have used your data. The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk